Additionally, certain incident types require visual media representation of details. ![]() The facts about an incident are collected in the form shown in Figure 1 using reporters’ questions: that is, those questions that elicit what, where, when, who, how, and why information. Partial initial incident report information collection form (Sandvick, 2020) ![]() Review the example form and be prepared to discuss it with your peers in class.įigure 1. ![]() As noted above, many times the latter level of reporting amounts to completing one or more specialized forms similar to the one provided in Figure 1 below. Regardless of his or her position within the company, however, each employee has a responsibility to work safely and to report incidents or unsafe conditions. Perhaps your career will provide opportunities for you to conduct in-depth investigations for your employer, and you may prepare lengthy, detailed investigation reports addressing things like root causes and policy changes. Familiarity with the employer’s safety protocols ensures you can minimize further risk to individuals and to the company. It may be critical to make observations, ask questions, write information down, make sketches, and take photographs as soon as safely possible following any emergency procedures. Always be familiar with the incident reporting procedures required by your employer so you are prepared to address your responsibility in clear, complete, concise, and correct documentation.įirst, in the event you are involved in or witness an accident or other event that is outside the normal and expected course of business while in the workplace, be prepared to collect and recall detailed information according to a plan specified by your employer. Information collection procedures should be provided in the workplace safety and health plan handbook or other document, and may be accompanied by one or more forms designed to capture all initial information about the incident. This section provides information about typical company procedures you may encounter. What training have you completed related to safety, security, or health? Why do you think the organization provided the training? How did you benefit from being trained? How did the organization benefit? Be prepared to discuss your experience in class.Įmployers often include training on their company safety program as part of new employee orientation: as a result, as you begin or continue your professional career, you will become familiar with your company’s requirements and your responsibilities for documentation of accidents and other reportable incidents. Think about your own experiences, at work or in another capacity. This chapter aims to provide you with tools for success in writing a workplace-specific genre: the incident report. ![]() The importance of record keeping in the areas of safety and health cannot be overstated and all employees are responsible for some level of preparing safety documentation. In the United States, the Occupational Safety and Health Administration (“OSHA”) is the regulating and enforcement entity whose mission is “to ensure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance” (, n.d.). Without exception and across the globe, every workplace in your professional career is likely to apply considerable value to safety, health, and security of the business and all of its assets.
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